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Hansa Class Association UK

HCUK AGM

Note. There is a printable PDF link at the foot of this page + an Adobe reader download link if needed

This link will take you to the Management Committee page giving names and contact details. Management Committee

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Proxy Voteing Form and Email Voting Forms can be downloaded below Notice of AGM

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Hansa Class  UK

A Charitable Incorporated Organisation, Charity Registered Number 1165467

ANNUAL GENERAL MEETING

of the Hansa Class UK will be held at 5:30pm on Saturday 6th August 2016 at Rutland Sailing Club, Gibbet Lane, Edith Weston. Oakham, LE15 8HJ.

Minutes

Total Number of full members present = 19

1a. Apologies: Moira Campbell, Malcolm Kirk, Tim Scarisbrick, Anya De Iongh, Hugh De Iongh, Ian McNair, Tom Harper.

1b. To adopt the ‘Constitution’ of the Hansa Class UK as circulated to full members for review and comment from March 22nd 2016 to April 16 2016

Proposal: To accept and approve the adoption of the constitution of the Hansa Class UK latest version - March 22nd 2016

Proposed - Pat Crowley, Seconded - Lindsay Burns. The resolution was carried unanimously.

2. To receive a Report from the Chairman of the Hansa Class UK

The process of achieving Charity Status is almost complete now that the Constitution has been formally adopted, and once the Trustees and Management Team are elected. Marcus was thanked for all his work to complete the process. As a charity fundraising for the class will be much easier.

DD Thanked Ron, Bob and Marcus for getting TTs, GP and Nationals organised again this year, continuing the main work of the Class Association. DD commented on how the standard of sailing has improved, but that numbers turning out have been disappointing. This is causing problems for some clubs who struggle with the financial viability of running events for such small numbers; especially for 2 day events.

DD highlighted the need to get more people into the class, and racing. One idea is the development of the blue fleet, and creating more of a pathway to develop racing up to elite. DD requested that if members have any ideas for growing the number of active members in the class, these should be fed to the Committee.

DD explained that Hansa are being considered as future Paralympic boats - 303 double, Liberty. If this is decided the class is likely to grow considerably. It was clear from Medemblik that many boats had had adaptations outside of class rules. To develop professionally, the class will need to clarify and tighten rules, and enforce them. This process is underway.

The World Championships in Medemblik had good representation from the UK, and there was a very high standard of sailing. This is a great springboard for future events - 2017 Europe, 2018 Hiroshima. These events will take some planning, so Hansa UK will start to find out who is interested, and to start planning logistics, and fundraising.

3. To receive a report from the Chairman of the board of Trustees for the Hansa Class UK

The Hansa Class UK Charity Number 1165467 was approved on February 8th following the development of a new constitution and submission of new simplified objects. The Initial meeting of the Trustees of the Hansa Class UK was in March 2015, and todays AGM falls within the 18 month period required for the first full AGM of the charity as outlined by the charity commission.

“To advance the amateur sport of sailing for the public benefit by providing the opportunities for people to participate in Hansa sailing”

How do we achieve our objects

1. The development and promotion of inclusive learn to race sessions providing education, training and support for potential and existing sailors. Also to offer training courses to volunteers in race coaching and race management to allow the development of Hansa class racing around the country.

2. Running a national racing programme at three levels Blue Fleet, Travelers and Grand Prix offering inclusive racing for everyone and accessible to everyone.

3. Provide coaching and teaching sessions for aspiring sailors. Running coaching clinics for experienced sailors in preparation for major events and competition.

4. Encourage disability awareness in the field of sailing and racing and volunteer support.

5. Provide loan boats equipped for inclusive sailing to promote the opportunities for all disabilities to sail and race.

6. To assist in the health and welfare of participants, developing personal and team skills, confidence and physical wellbeing.

7. Visiting sites with potential for inclusive sailing and racing to develop interest, support local development and participation while mapping the progress of new sailors.

8. Promotion of the opportunities to independently sail and race with any disability through marketing and promotion and signposting interested individuals to our programmes.

The adoption of the Hansa Class UK as item 1of today’s AGM (item 1) formally integrates the activities of the class association under the constitution of Hansa Class UK.

I must thank my fellow Initial trustees for their tireless efforts and support to the process of achieving our Charity status.

Marcus Frith

Chair Board of Trustees Hansa Class UK

4. To receive and approve The Accounts of the Hansa Class Association for the period ending 31st December 2015:

For the Accounts see Appendix 1

Statement of Account for the period 1st January - 31st December 2015

The management of the class finances for the stated term was a particular challenge, with minimal funds available and revenue severely limited. After a period of high expenditure that sought to raise the profile of the class through increased marketing and brand development, resources were stretched and careful distribution of funds was required.

Throughout the year it was necessary to call on savings reserves to bolster the current account, and with this taken into account expenditure was significantly in excess of income. With progress on charitable status slow, avenues for new funding sources were restricted and a strategy of austerity was implemented to protect our financial position.

By the end of the period we had achieved the objective of managing essential expenditure whilst functioning well as a class association. Although still in a precarious position, efforts from the committee were starting to bear fruit, and a clear route for the future was beginning to be resolved.

As the new year has progressed we have started to build the financial stability the class needs and worked hard to maintain a careful approach to our spending. Exceptional hard work from some of the committee has provided us with some badly needed funds. Special thanks should go to Ron and Steve for their extreme physical effort in the Bath Half Marathon, as well as their determination to raise significant sponsorship from the event.

Our new charitable status has opened up new revenue streams for the class and fund-raising in the future should be somewhat easier. We are very lucky to have the benefit of Bob Scull's experience in this respect, and this has already brought us a large and generous donation from The 29th May 1961 Charitable Trust. Many thanks Bob for your tireless effort and resourcefulness in securing this.

With the financial future now looking much more favourable we should continue to keep a careful eye on spending, whilst developing a sustainable strategy for the growth of the association.

Tom Harper. Treasurer

Pat Crowley and John Figgures questioned the fact that the pence shown in the transfers made from the Standard Life Savings Account do not appear in the Lloyds Bank Current Account. Why is this?

A Tom Harper, our Treasurer, was not present to answer this it was agreed to ask for an answer later. THa

RESOLUTION:

It is proposed that the accounts of the Hansa Class Association presented by the Treasurer are accepted and approved by the Members.

Proposed – Bob Scull, Seconded - Lindsay Burns, carried unanimously.

5. Being the first AGM of the Hansa Class UK, the Initial board of trustees are required to stand down.

The Chairman having stood down, Ron Sawford chaired the meeting for the election of Trustees

In accordance with the constitution the following members having been duly nominated , proposed and seconded for the following positions as elected trustees for the period 2016 to the next AGM.

Chair - Marcus Frith

Vice Chair - Bob Scull

Secretary - Ron Sawford

Treasurer - David Durston

RESOLUTION:

It is proposed that the nominations for Trustees as set out above are elected collectively to serve as elected Trustees for the year 2016/17

The resolution was carried unanimously.

The new trustees having been elected, Ron Sawford handed the meeting over to the Chair of the board of Trustees who thanked Tom for his work as trustee over the initial period of setting up the charity and welcomed Bob onto the board of trustees.

6. Election of the Management Committee.

In accordance with the constitution the following members have been duly nominated and seconded for the following positions forming the management committee of the Hansa Class UKMarketing and Social Media Tom Harper

Fundraising Mike Stoker

National and GP Co-ordinator Andy Sheath

North TT Co-ordinator Ron Sawford

South TT Co-ordinator Bob Scull

Results - Nationals, GP and TT Pat Crowley

Technical committee chair Lindsay Burns

Training and Blue Fleet vacant

RESOLUTION:

It is proposed that the nominations for the Hansa Class UK management committee as set out above are elected collectively to serve as management committee members for the period 2016 to the next AGM.

The resolution was carried unanimously.

7. Any other business - At the discretion of the Chair

1. Paul Philips asked if we could financially survive if expenditure continued at the 2015 rate. Marcus Frith answered that we could but we need to attract more inward funding. New funding streams will be open to us now we have charity status. John Figgures questioned the need and possibility of having a membership fee (membership is currently free) There was a full discussion around this of which the following are the main points made:

a.Ron Sawford said the amount we would raise from a membership fee would not warrant its introduction and would act as a disincentive to people on tight budgets and potentially denying them access to our sailing. Hugh Lansdowne supported those points and said a membership fee would be a disincentive at Tideway Ron said a better way of raising funds from our membership would have initiatives where they can donate voluntarily without it being linked to membership.

b.Marcus said that if financial circumstances demanded it the Trustees and management committee would look into the possibilities of setting a membership fee as part of the budgeting process for 2016/17 but it was not felt necessary yet.

2.  Ron pointed out the fact that each full member needed to respond to the annual email that is sent to confirm their wish to remain a full member. Those who do not respond will be changed to an associate member and loose the right to vote.

3.  John Figgures pointed out the need for sailors to make sure that their boats comply with the measurement parameters as it is likely to be applied mere strictly in the future. He emphasised the areas of sail country letters in the wrong place, keel weights being wrong and the fact that keel pins correctly fitted are required by the class rules.

4.  Marcus asked members to get active on our Facebook page as it is a powerful way of promoting our class.

5.  Andy Sheath asked if entries were ok for the Nationals at Carsington. Mike Stoker said they were beginning to come in. Ron said the reminder email was his usual way of making sure people did not miss the date that a surcharge applied. Paul said the date of the surcharge would be best set a lot earlier as people tend to hold entries until just before that date. Ron said he would look at bringing the surcharge date earlier next year.

6.  Andy also asked if we knew where to 2017 UK Hansa Nationals were to be held. Ron said he was currently in negotiations with New Forest and District Sailability but they were at a very early stage. He also confirmed that we were looking to hold the 2018 UK Hansa Nationals at Nott’s County SC and that they seemed enthusiastic on our first approach.

7.  Pat asked about establishing a “stepping stones” programme towards the 2018 Hansa Worlds in Hiroshima. Marcus said we would establish one that includes the 2017 Hansa Europeans.  

Chris Emmett, on behalf of the members, thanked the Trustees and the Management Committee for all the hard work and dedication that they had put into taking the Hansa Class into charity status.

Appendix 1

This link will take you to a PDF version of The Accounts of the Hansa Class Association for the period ending 31st December 2015:

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This link will take you to a PDF version of the HCUK AGM Minutes 2016

This link will take you to a PDF version of the HCUK Notice of AGM 2016

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 2016 Nominations for Trustee or Management Committee

The 2016 Hansa Class UK AGM is planned for Saturday 6th August at 7pm at Rutland Sailing Club. (The Notice of AGM will be issued later)

 As part of our change to Charity status (we are now a Charitable Incorporated Organisation) (CIO) we now need to vote for our Trustees and Management Committee members each year.

The procedure for doing this is as follows:

Each year full members who wishes to stand for a Trustee position need to complete a Nomination Form and be “Proposed ” and “Seconded” by two other full members.

Each year full members who wishes to stand for a Management Committee position need to complete a Nomination Form and be “Proposed ” by one other full members.

This year your completed Nomination Form need to be received by the Hansa Class UK Secretary by June 8th.  The current Hansa Class UK secretary is Ron Sawford   ron.sawford@btinternet.com

If you wish to stand for any of the positions listed in the Roles and Responsibilities document you need to complete the appropriate Nomination form and return it to me (Ron Sawford – Secretary) by June 8th.

Note - To download any of these PDF files to your computer - click the link to open the document then right click on the page and select "Save As" then save to wherever you want it on your computer. This will save the whole document to your computer.

If you do not have a PDF reader you can download Adobe Reader free. click this link for the download page Adobe Reader

Below are the documents and forms that you will need for this:

Hansa Class UK Roles and Responsibilities document  

Hansa Class UK Trustee Nomination Form for guidance in downloading this PDF Files to your computer see note above

Hansa Class UK Management Committee Nomination Form for guidance in downloading this PDF Files to your computer see note above

Please ensure that your completed Nomination Forms are returned to Ron Sawford ron.sawford@btinternet.com by the 8th June.

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HCUK and HCA(UK) and  ACA(UK)  AGM  Archive documents below

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If you do not have a PDF reader you can download Adobe Reader free. click this link for the download pageAdobe Reader

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This link will take you to a PDF version of the HCA(UK) Notice of AGM 2015

This link will take you to a PDF version of the 2015 AGM Minutes

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This link will take you to a PDF version of the ACA(UK) Notice of AGM 2014

This link will take you to a PDF version of the 2014 AGM Minutes

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Archive documents 2013

This link will take you to a PDF version of the ACA(UK) Notice of AGM 2013

This link will take you to a PDF version of the 2013 AGM Minutes

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Archive documents 2012

This link will take you to a PDF version of the ACA(UK) Notice of AGM 2012

This link will take you to a PDF version of the 2012 AGM Minutes

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Archive documents 2011

This link will take you to a PDF version of the ACA(UK) Notice of AGM 2011

This link will take you to a PDF version of the ACA(UK) AGM Minutes Sept 2011

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Archive documents 2010

This link will take you to a PDF version of the 2010 Notice of AGM

This link will take you to a PDF version of the ACA(UK) AGM Minutes Sept 2010

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Archive documents 2009

This link will take you to a PDF version of the 2009 Notice of AGM.

This link will take you to a PDF version of the ACA(UK) AGM Minutes July 2009

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Archive documents 2008

This link will take you to a PDF version of the ACA(UK) AGM Minutes July 2008

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If you do not have a PDF reader you can download Adobe Reader free. click this link for the download pageAdobe Reader

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This link will take you to a printable version of the ACA(UK) AGM Minutes Sept 2011


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